Passdesk vs Waypilot.
Both platforms run a UK driving school. They bill differently and they cover different ground — here is where they actually part company, on figures read from both sites on 24 August 2026.
Side by side
| Passdesk | Waypilot | |
|---|---|---|
| Starting price | £19/mo | From £24/mo |
| How it bills | Per workspace, not per instructor. Instructor £19, Pro £49, Team £99, Scale £199. Solo learners £9.99. Two months free on annual. | Solo £24, solo with a website £49, schools £99, fully managed £199. Around 16% off annually. Free for PDIs until they qualify. |
| Best for | Instructors and schools who want one platform that covers both | Instructors who want the software and a marketing site from one supplier |
| Trial | 14 days (schools), 7 days (solo learners) — card required at signup | 14 days, no card required |
| Learner app | iOS and Android, plus an installable web app | Not stated |
| UK test tracking | Yes — DVSA-aligned rubric, theory practice, test-centre routes | Yes — DVSA syllabus mapping with a test-readiness score |
Read from passdesk.co.uk/pricing and waypilot.co.uk/pricing on 24 August 2026.
What each is good at
Passdeskthat’s us
£19/moPer workspace, not per instructor. Instructor £19, Pro £49, Team £99, Scale £199. Solo learners £9.99. Two months free on annual.
Strengths
- One platform from a single instructor to a multi-instructor group — adding your second instructor is a setting, not a migration
- Recorded practice routes tied to real test centres, with manoeuvre tagging
- A waitlist that refills a cancelled slot on its own
- Card payments and Direct Debit instalment plans, including fixed-total plans on a reusable mandate
- A separate app for learners teaching themselves, not only for those learning with a school
- Public API, webhooks and MCP access on the top tier
What it does not do
- A card is required to start a trial, where several rivals ask for nothing up front
- Newer to the market than Total Drive or Driving School Office, with a smaller installed base
Read from passdesk.co.uk/pricing on 24 August 2026.
Waypilot
From £24/moSolo £24, solo with a website £49, schools £99, fully managed £199. Around 16% off annually. Free for PDIs until they qualify.
Strengths
- A branded website with online booking bundled into the £49 tier
- ICO registration and Cyber Essentials certification stated on the site
- Stripe and GoCardless payments, Google Calendar and Xero integrations
- A £199 managed tier that includes content updates and Google Ads management
What it does not do
- The cheapest tier is £24 against £18 to £19 elsewhere
- No native learner app stated — the learner side is a web portal
- The managed tier is a service retainer, so the software comparison stops at £99
Read from waypilot.co.uk/pricing on 24 August 2026.
Moving your data across
Export your learners, lessons and payment history before you cancel anything — that access usually goes with the subscription. Send Passdesk the export and it gets imported for you; there is no charge for it and nothing needs retyping. If the file looks nothing like a normal export, it is still worth sending — the importers handle a fair range of shapes.
Common questions
How much do Passdesk and Waypilot cost?
Passdesk starts at £19/mo — Per workspace, not per instructor. Instructor £19, Pro £49, Team £99, Scale £199. Solo learners £9.99. Two months free on annual. Waypilot starts at From £24/mo — Solo £24, solo with a website £49, schools £99, fully managed £199. Around 16% off annually. Free for PDIs until they qualify. Both read from the vendors' own pages on 24 August 2026.
Can I move from Waypilot to Passdesk?
Yes. Export your learners and lessons from Waypilot and Passdesk will import them — send the file over and it gets set up for you rather than left as a homework task. Nothing about your diary needs retyping.
What does Waypilot do that Passdesk does not?
A branded website with online booking bundled into the £49 tier ICO registration and Cyber Essentials certification stated on the site
What does Passdesk do that it does not?
Recorded practice routes tied to real test centres, a waitlist that refills cancelled slots on its own, Direct Debit instalment plans, and a separate app for learners teaching themselves. On the top tier there is a public API, webhooks and MCP access.
Try Passdesk alongside it
Fourteen days, and the import happens before you decide — so you are comparing your own diary, not a demo.