Passdesk vs Waypilot.
Both platforms run a UK driving school. They bill differently and cover different ground. Here’s where they differ, on figures read from both sites on 29 September 2026.
Side by side
| Passdesk | Waypilot | |
|---|---|---|
| Starting price | £19/mo, plus 2.5% + 20p per card payment | From £24/mo |
| How it bills | Per workspace, each plan covering a set number of instructors: Instructor £19 for just you with 60 learners, Pro £49 for you + 3, Team £99 for you + 10, Scale £199 for you + 24. Pro and Team add instructors at £10 a month each, office staff are free on every plan, and Network pricing is per instructor above 25. Solo learners £9.99. Two months free on annual. Free for PDIs until they qualify, for up to 12 months. Card payments taken through Passdesk cost the school 2.5% + 20p each (2.5% + €0.25 in Ireland), with Stripe’s processing included and nothing added to what learners pay. | Solo £24, solo with a website £49, schools £99, fully managed £199. Around 16% off annually. The £99 school tier does not say how many instructors it covers, and its schools page quotes enterprise pricing from £8 a seat a month for three or more instructors. No pupil cap. Free for PDIs until they qualify or for 12 months, whichever comes first. |
| Best for | Instructors and schools who want one platform that covers both | Instructors who want the software and a marketing site from one supplier |
| Trial | 30 days (schools), 7 days (solo learners), no card needed | 14 days, no card required |
| Learner app | Installable web app on any phone; native iOS and Android apps are in preparation | Not stated |
| UK test tracking | Yes — DVSA-aligned rubric, theory practice, test-centre routes | Yes — DVSA syllabus mapping with a test-readiness score |
Read from passdesk.co.uk/pricing and waypilot.co.uk/pricing on 29 September 2026.
What each is good at
Passdeskthat’s us
£19/mo, plus 2.5% + 20p per card paymentPer workspace, each plan covering a set number of instructors: Instructor £19 for just you with 60 learners, Pro £49 for you + 3, Team £99 for you + 10, Scale £199 for you + 24. Pro and Team add instructors at £10 a month each, office staff are free on every plan, and Network pricing is per instructor above 25. Solo learners £9.99. Two months free on annual. Free for PDIs until they qualify, for up to 12 months. Card payments taken through Passdesk cost the school 2.5% + 20p each (2.5% + €0.25 in Ireland), with Stripe’s processing included and nothing added to what learners pay.
Strengths
- Learners find you through the free Passdesk school directory, and Passdesk takes no commission on the lessons they book
- One platform from a single instructor to a multi-instructor group
- Recorded practice routes tied to real test centres, with manoeuvre tagging
- A waitlist that refills a cancelled slot on its own
- Card payments and Direct Debit instalment plans, including fixed-total plans on a reusable mandate
- A separate app for learners teaching themselves
- Expenses, mileage and a quarterly Making Tax Digital export
- Lessons sync to Google, Outlook or Apple calendars, and busy times in a connected Google or Outlook calendar block double-bookings
- Works with Claude and ChatGPT on every school plan, with webhooks from Team and a public API on the top tier
What it does not do
- Newer to the market than Total Drive or Driving School Office, with a smaller installed base
Read from passdesk.co.uk/pricing on 29 September 2026.
Waypilot
From £24/moSolo £24, solo with a website £49, schools £99, fully managed £199. Around 16% off annually. The £99 school tier does not say how many instructors it covers, and its schools page quotes enterprise pricing from £8 a seat a month for three or more instructors. No pupil cap. Free for PDIs until they qualify or for 12 months, whichever comes first.
Strengths
- A branded website with online booking bundled into the £49 tier
- ICO registration and Cyber Essentials certification stated on the site
- Stripe and GoCardless payments, Google Calendar and Xero integrations
- A £199 managed tier that includes content updates and Google Ads management
What it does not do
- The entry tier is £24, the highest starting price in this table
- The £99 school tier’s instructor limit is not published
- No native learner app stated — the pricing page lists a pupil portal
- The managed tier is a service retainer, so the software comparison stops at £99
Read from waypilot.co.uk/pricing on 29 September 2026.
Moving your data across
Export your learners, lessons and payment history before you cancel anything — that access usually goes with the subscription. Send Passdesk the export and it gets imported for you; there is no charge for it. If the file looks nothing like a normal export, send it anyway. The importers handle a fair range of formats.
Common questions
How much do Passdesk and Waypilot cost?
Passdesk starts at £19/mo, plus 2.5% + 20p per card payment — Per workspace, each plan covering a set number of instructors: Instructor £19 for just you with 60 learners, Pro £49 for you + 3, Team £99 for you + 10, Scale £199 for you + 24. Pro and Team add instructors at £10 a month each, office staff are free on every plan, and Network pricing is per instructor above 25. Solo learners £9.99. Two months free on annual. Free for PDIs until they qualify, for up to 12 months. Card payments taken through Passdesk cost the school 2.5% + 20p each (2.5% + €0.25 in Ireland), with Stripe’s processing included and nothing added to what learners pay. Waypilot starts at From £24/mo — Solo £24, solo with a website £49, schools £99, fully managed £199. Around 16% off annually. The £99 school tier does not say how many instructors it covers, and its schools page quotes enterprise pricing from £8 a seat a month for three or more instructors. No pupil cap. Free for PDIs until they qualify or for 12 months, whichever comes first. Both read from the vendors' own pages on 29 September 2026.
Can I move from Waypilot to Passdesk?
Yes. Export your learners and lessons from Waypilot and Passdesk will import them — send the file over and it gets set up for you.
What does Waypilot do that Passdesk does not?
A branded website with online booking bundled into the £49 tier ICO registration and Cyber Essentials certification stated on the site
What does Passdesk do that it does not?
Recorded practice routes tied to real test centres, a waitlist that refills cancelled slots on its own, Direct Debit instalment plans, and a separate app for learners teaching themselves. Learners can find the school through the free Passdesk directory, and Passdesk takes no commission on what they book. Every school plan works with AI assistants such as Claude and ChatGPT, webhooks come with the Team plan, and the top tier adds a public API.
Try Passdesk alongside it
Thirty days to try it, with your own diary imported before you decide.