Driving school management, done properly, and a self-management suite for solo learners
One workspace for your whole school — calendar, lessons, payments, progress tracking, theory practice, route planning. And the same toolkit, in your pocket, for learners managing it themselves.
Run your school from one workspace
Drag-drop calendar, instant payments, progress rubric, multi-staff with permissions, your own public booking page. Replaces the spreadsheet and the group chat.
- Calendar, payments, rubric, theory and waitlist in one place
- Host multiple instructors, each with their own permissions
- Your own public page at passdesk.co.uk/s/your-school
- Free migration from your current diary app
On your own? The Instructor plan is £19/mo, just you and your diary — see what's in it or start on Instructor.
Your full self-management suite for learning to drive
Between lessons, with family, or while you save up — the same toolkit a Passdesk school gives its students, in your pocket and run by you.
- The full DVSA-aligned toolkit — theory, rubric, test-ready %, time-to-test
- Plan your route to test day — practice routes, your test centre on a map
- Bring your own instructor, or learn solo with family supervision
The workspace, the learner's pocket, the instructor's day
One system, three views. The school runs from the dashboard; students and instructors get the same data shaped for a phone in a car park.
Running a school today can mean juggling tools that weren't built for it
Bookings in a group chat. Payments in a notes app. Progress on paper. And theory test prep happens somewhere else entirely. Passdesk pulls all of it into one place — for you, your staff, and your students.
Bookings in texts and chats
Texts get missed. Slots double-book. Cancellations go unnoticed until the instructor's car is parked outside.
Payments scattered
Bank transfers, cash on the day, half-remembered "I'll get you next week". Nobody knows the real balance.
Theory and practical drift apart
Lessons in one app, theory revision in another, no shared view of how close to test-ready they actually are.
One workspace, eight pillars
Lessons, payments and test-aligned progress, plus theory practice, route planning, and an in-car flow that keeps working when the phone loses signal.
Scheduling
Drag-drop calendar that syncs with Google Calendar and Outlook. Automatic 24h and 2h reminders. Late-cancel policy enforcement built in.
Learn more →Payments
Stripe checkout, stored cards, deposits and no-show fees auto-charged. Live balance in lesson hours.
Learn more →Progress & rubric
30+ test-aligned skills, test-ready %, transmission-aware. Lesson notes carry forward.
Learn more →Waitlist
Cancellation slots auto-offered to waiting students with a 10-minute claim window.
Learn more →Theory testing
14 official theory-test categories, mock mode with the real 57-minute timer and 43/50 pass mark.
Learn more →Routes & test prep
Practice route library by test centre. Draw, upload GPX, or live-record from your phone.
Learn more →In-car mobile flow
Offline-capable lesson capture: odometer, location, quick reactions. Syncs when reconnected.
Learn more →UK compliance
Licence fields, ADI/PDI tracking, GDPR consent log, audit log, email-verified accounts.
Learn more →Add staff, set permissions, see where the gaps are
From Pro upwards you can add staff, each with their own permissions. Every instructor gets an earnings record you can pay against, and a utilisation heatmap shows which hours are going unsold.
Email invitations, pre-set permissions
Invite staff with exactly the access they need. Owner, instructor, or office.
Instructor earnings cockpit
Hourly rate, month-to-date earned, by-week breakdown. No spreadsheet required.
Utilisation heatmap
Spot the underused slots, plan around peak demand, and see which instructors' diaries stay full.
Customise the rubric
Hide skills you don't teach. Rename. Add your own. Reorder. Per-school.
A calendar that doesn't fight you
Drag a lesson to a new slot. The student gets the email. The instructor gets a push. Your cancellation policy is applied automatically in the background.
- Drag-drop calendar with day, week and month views — the same layout your instructors already use everywhere else.
- Repeating slots for regular Tuesday-at-six learners; one-off overrides without breaking the series.
- Saved meeting locations per instructor — pickup or fixed point, with notes the student sees.
- Cancellation policy enforced automatically — cancel inside the policy window and the late-cancel fee is charged without anyone chasing it.
Get paid up front, automatically
Card checkout, saved-card payments via Stripe, and the awkward bits — deposits, late-cancel fees, no-shows — charged automatically against the policy you set.
- Card checkout for packages and one-off lessons; refunds go through cleanly — no double-charges, no duplicated refunds.
- Saved cards via Stripe — students opt in once, then deposits and fees are charged automatically. Card details stay with Stripe, never on our servers.
- Stripe customer portal for students — manage cards, download invoices.
- Live balance per student in lesson hours, not pounds — the unit your instructors actually think in.
Test-aligned progress, every student can read
The same five categories every examiner scores against, on a four-point scale, transmission-aware. Plus curated YouTube videos per skill, with watched tracking.
- Five test categories: Control, Manoeuvres, Junctions, Road types, Conditions — with weighted test-ready %.
- Transmission-aware — automatic-only learners don't see gear-related skills.
- Lesson notes carry forward — the next instructor sees what to focus on before the student gets in the car.
- Curated skill videos — hand-picked YouTube content per test-required skill with watched tracking.
Fill a cancelled slot automatically
Students set a preference window — days, hours, transmission, and the instructor they already learn with, so offers only ever cover that instructor's slots. When one opens, Passdesk fans out three offers in parallel and the first tap wins.
- Preference windows — date range, weekdays, hour-of-day, transmission, and pinned to their own instructor. If a colleague ever has to cover, the progress record shows exactly where the last lesson finished.
- Multi-channel offers — push, SMS and email fan out simultaneously, every send logged.
- 10-minute claim window — first tap wins, race-safe in a transaction.
- Balance restored automatically on the cancelling student, no admin intervention needed.
The full DVSA theory test, built in
14 DVSA theory-test categories. Practice mode with instant feedback and weak-category hints. Mock mode with the real 57-minute timer and the official 43/50 pass mark. No more "use this app for practical, that one for theory".
- All 14 DVSA theory categories — Alertness, Attitude, Safety, Documents, the lot.
- Practice mode — instant feedback, hints when you're weak in a category.
- Mock mode — 50 random Qs, 57-minute timer, 43/50 pass mark.
- Per-question attempt log, weak-category dashboard for the next session.
The bank is written for the DVSA test. There's no RSA theory bank yet, so theory practice is switched off in Ireland rather than pointed at the wrong exam. Everywhere else, an Irish school gets RSA test centres, RSA wording and Irish compliance dates.
Practice the actual roads they'll drive on test day
A library of practice routes anchored to every test centre. Curated by us, added by your school, and recorded live by your instructors. Draw on a map, upload a GPX, or hit record on your phone and let the geolocation API capture every turn.
- Three tiers — global curated, school library, personal recordings.
- Three creation methods — draw on a map, upload GPX, or live-record from phone.
- Difficulty rating and estimated drive time per route.
- Test prep dashboard — your test centre on a map, recommended routes nearby.
The instructor's flow runs on a phone, even with no signal
Tap "Start". Capture the odometer, location, and quick reactions during the lesson. Tap "End", confirm billable minutes. No signal in a multi-storey car park? Everything queues on the phone and syncs as soon as you're back in coverage. Install Passdesk on the home screen and it behaves like a native app.
- Start time + odometer capture, location pin per lesson.
- Quick-reaction taps for safety incidents and praise.
- Offline-first — every action queues, syncs on reconnect.
- PWA — installable on iOS and Android, your school's icon on the home screen.
A booking page that does the selling for you
Every Passdesk school gets a public page at passdesk.co.uk/s/your-school. Tagline, packages, photos, social links — and a signup form that turns a visitor into a booked first lesson while you're out teaching. Listed in our public directory too.
- Your tagline, packages, photos, social URLs
- Built-in signup form — new students arrive in your tenant pre-onboarded.
- Featured products with strike-through pricing
- Listed in passdesk.co.uk/schools — sortable by location.
Included on every plan, down to Instructor at £19 a month. Several driving-diary apps sell a branded booking site as a separate, higher tier. What is on the page.
The Passdesk schools directory
Learners can browse every Passdesk school near their postcode, and being listed costs you nothing.
A solo learner cockpit
The same rubric, theory bank and route library a Passdesk school gives its students, in your name instead of theirs. Use it for private practice with a parent, or between paid lessons.
Test-aligned rubric
Self-mark 30+ skills across 5 categories after every drive.
Theory practice + mock
14 categories, instant feedback, 57-minute mock with the real 43/50 pass mark.
Your test centre on a map
Pick your test centre, see practice routes nearby with difficulty recommendations.
Personal route library
Draw on a map, upload a GPX, or live-record routes from your phone.
Curated skill videos
Hand-picked YouTube content per test-required skill, with watched tracking.
Test-ready % & countdown
An honest number that updates as you improve, with the three skills to focus on next.
Invite an instructor
Add an ADI any time — they join your logbook, you stay in control.
Yours, secure, accessible
Email-verified, GDPR consent tracked, text-size and contrast settings built in, and it installs as an app on your phone.
Start your Passdesk logbook today
7-day free trial · No charge during trial · Cancel any time · £9.99/month after
Compliance built in from day one
Licence details, ADI and PDI records, consent history and a full audit trail — the things a school has to keep. Data is hosted in the UK, and Passdesk is GDPR-compliant for customers in the UK and the EU.
Schools pay per workspace. Solo learners pay for themselves.
Free trial on every plan — 14 days for schools, 7 days for solo learners. Card required at signup (verified by Stripe, no charge during trial). Email always included. SMS at cost — 25 texts a month included on every plan. Cancel any time before your trial ends and you won't be billed; cancel after and you stay active until the end of your current billing month, with your data ready to come with you.
Prices below are the UK list, in pounds. Schools and learners in Ireland are billed in euro — get in touch at [email protected] for the euro list. Theory practice and the HMRC expense tools are UK-only; the rest of every plan works the same in Ireland.
50% off your first 12 months
The first 25 schools on Passdesk join as founding members and pay half price for a year on the Instructor and Pro plans. Slots are counted against real signups, not a marketing line — when they are gone, they are gone.
24 of 25 left
For schools and instructors
Just you? Instructor. Taking on staff? Pro. Ten or more instructors, or several sites? Team or Scale.
40 active learners · no extra staff seats
- Drag-drop scheduling + waitlist
- Stripe checkout, deposits, fees
- Test-aligned rubric + theory + routes
- Expense ledger + HMRC self-assessment (MTD-ready)
- Public booking page
- In-car mobile + offline
- Upgrade to Pro when you take on a second person
- Free while you are a PDI — nothing charged until your badge lands
Founding schools: 50% off for 12 months
Start free trial150 learners · 3 staff
- Drag-drop scheduling + waitlist
- Stripe checkout, deposits, fees
- Test-aligned rubric + theory + routes
- Expense ledger + HMRC self-assessment (MTD-ready)
- Public school booking page
- In-car mobile + offline
- Email support
- Feature requests — we read every one
Founding schools: 50% off for 12 months
Start free trial500 learners · 10 staff
- Everything in Pro
- Custom branding + colour
- Custom signup-form fields
- Custom domain (e.g. learn.yourschool.co.uk)
- Webhooks
Unlimited learners & staff
- Everything in Team
- Public API access
- Works with AI assistants (MCP)
- Priority support
For solo learners
Learning with family, between schools, or on your own — one plan, monthly, stop when you pass.
1 learner · 1 invited instructor
- Self-mark test-aligned rubric, test-ready %
- Theory practice + mock
- Practice route library + test centre map
- Curated skill videos
- Invite an instructor any time
- Test-ready % & time-to-test countdown
No lock-in, in four specifics
Cancel before your trial ends and you are never billed. Cancel later and you stay active to the end of the month you have paid for, with your data ready to come with you.
Cancel from inside Passdesk
A button in your billing page. No email to send, no notice period, no one to talk to first.
Your data leaves with you
Export learners, lessons, payments and progress as CSV whenever you like — not just on the way out.
Free migration in
Send the export from your current diary app and it gets set up for you. No charge, on any plan.
Deleted within 30 days
Cancel and your workspace is permanently deleted within 30 days, unless you ask us to hold it longer.
Your products, imported automatically
Most schools have a website that already lists their packages. Don't retype them. Paste the URL — Passdesk reads the page and creates the products for you.
Product import from URL
Paste the page that already lists your packages. Passdesk extracts each product (name, price, hours) and sets them up in your workspace. Check them over, confirm, done — it takes a few minutes.
Coming from another diary app?
Send the export from whatever you use now and it gets set up for you — learners, lesson history, packages and remaining balances, progress and test results. Free, on any plan, including during the trial.
Up and running in an afternoon
Once your products are in, invite your staff, share your public page, and start your first lessons — all from the same workspace. Bring real data on a 14-day free trial.
Do solo learners need an instructor?
Can I move my logbook into a driving school later?
Is there a free trial?
Does it work without internet?
What if it isn't for me?
Can you move my data over from another diary app?
Can I import my existing course catalogue?
Start your trial today — no charge during your trial
14 days for schools, 7 days for solo learners. Cancel any time.
Want to see it before you sign up? Watch the walkthrough — or ask for a live one on the same page. Every signup CTA here otherwise goes straight to a card-required trial.
Move your school over in one sitting
Paste your packages URL, invite your staff, share your public page. Calendar, payments, rubric, theory, routes, in-car offline — all in one workspace.
Start free trialYour full driving-test toolkit, run by you
Theory + rubric + test prep + practice routes + skill videos. Invite an instructor when you're ready. £9.99/month after a 7-day free trial — card required (verified by Stripe, no charge during trial).
Start tracking my progress